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Emergency Response Communications

JUNE 24, 2021 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

As more and more people are getting vaccinated against COVID-19, applicable workplace safety guidelines are continuing to evolve. In accordance with the latest OSHA guidelines issued 6/10/21, we are updating our policies for U.S employees as follows:
 
  1. Fully vaccinated employees and visitors are no longer required to wear a face covering in the workplace. Unvaccinated people and those that are otherwise at-risk should continue to wear a face covering and practice social distancing. 
  2. Fully vaccinated employees are no longer required to quarantine after a COVID-19 exposure, unless they develop symptoms. Unvaccinated employees must continue to follow the latest CDC guidelines for quarantine after a COVID-19 exposure. 
  3. Regardless of vaccination status, ALL employees experiencing COVID-19 symptoms or who have tested positive for COVID-19 must stay home and follow the latest CDC guidelines for isolation. 
If you are unvaccinated or otherwise at-risk and have a concern about your safety in the workplace, please contact Human Resources to discuss reasonable accommodations or changes that can be made to ensure your safety. We remain committed to protecting you and all of our employees. If you need assistance or time off to get vaccinated against COVID-19, please contact Human Resources.

APRIL 9, 2021 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

COVID-19 Vaccine Information
Roswell Employees, the last year has been a rollercoaster! We appreciate how much you have already done to adapt during this challenging time. In accordance with Roswell’s duty to provide a workplace that is free of known hazards, we have been taking preventive measures against COVID-19 to help keep you, our entire staff, your families, and visitors to our facilities safe. Now we have a new, safe, and effective tool to help end this pandemic for good—COVID-19 vaccines.
 
As of Monday, April 5th, all Florida residents 18 years of age and older are eligible to receive a COVID-19 vaccine. To find a vaccine location and schedule an appointment, you can visit https://vaccinefinder.org/search/ or the Florida Department of Health at https://floridahealthcovid19.gov/vaccines/vaccine-locator/.
 
The federal government is providing the vaccine free of charge to people living in the United States. However, your vaccination provider may bill your insurance company for an administration fee. Vaccination providers cannot deny vaccination to anyone who is out of network – so, for example, if you are on the company’s Florida Blue plan, you can receive your vaccine at CVS, or any other provider.
 
In accordance with current CDC and OSHA guidelines, employees who have been vaccinated must continue to follow protective measures such as wearing a face covering and remaining physically distant, until more is known about the protection that COVID-19 vaccines provide.
For more information about the safety, benefits, and side effects of COVID-19 vaccines, visit https://www.cdc.gov/coronavirus/2019-ncov/vaccines/index.html.

JUNE 8, 2020 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

Reminders – Facemasks, Hygiene and Social Distancing As employees are returning to work from furlough, we would like to remind everyone to continue to follow government guidelines to prevent the spread of COVID-19, including wearing face masks or coverings at all times when in public settings where social distancing measures are difficult to maintain. Face coverings should be worn at all times in Roswell Production areas.
Additionally, all employees are reminded to:
  1. Practice social distancing by avoiding large gatherings and maintaining distance (at least 6 feet) from others when possible.
  2. Regularly clean and disinfect work areas and frequently touched objects and surfaces.
  3. Wash hands frequently for at least 20 seconds. If soap and water are not readily available, use hand sanitizer that contains at least 60% alcohol.
COVID-19 Health Screenings Effective immediately, all employees reporting to work will be screened for COVID-19 symptoms and have their body temperature taken as a precautionary measure to reduce the spread of COVID-19. Screenings will occur Mondays, Wednesdays and Fridays. Each employee will be screened by a manager using a touchless forehead thermometer. The employee’s temperature and answers to respiratory symptom questions will be documented, and the record will be maintained as a private medical record. An employee who has a fever at or above 100 degrees Fahrenheit or who is experiencing any COVID-19 symptom will be sent home.

MAY 12, 2020 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

Reminders – Facemasks, Hygiene and Social Distancing
As employees are returning to work from furlough, we would like to remind everyone to continue to follow government guidelines to prevent the spread of COVID-19, including wearing face masks or coverings at all times when in public settings where social distancing measures are difficult to maintain. Face coverings should be worn at all times in Roswell Production areas
 
Additionally, all employees are reminded to: 
  1. Practice social distancing by avoiding large gatherings and maintaining distance (at least 6 feet) from others when possible.
  2. Regularly clean and disinfect work areas and frequently touched objects and surfaces.
  3. Wash hands frequently for at least 20 seconds. If soap and water are not readily available, use hand sanitizer that contains at least 60% alcohol. 
COVID-19 Health Screenings 
Effective immediately, all employees reporting to work will be screened for COVID-19 symptoms and have their body temperature taken as a precautionary measure to reduce the spread of COVID-19. Screenings will occur Mondays, Wednesdays and Fridays. Each employee will be screened by a manager using a touchless forehead thermometer. The employee’s temperature and answers to respiratory symptom questions will be documented, and the record will be maintained as a private medical record. An employee who has a fever at or above 100 degrees Fahrenheit or who is experiencing any COVID-19 symptom will be sent home.

APRIL 2, 2020 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

Furlough Program and Florida Stay-At-Home Order
Due to the economic impact of COVID-19 (coronavirus), Roswell Marine is implementing measures to ensure the financial stability of the company. The current pandemic situation has impacted our business significantly, and as a result, we find that we must make some difficult personnel decisions. Effective as of Monday, April 6, all salaried workers making over $60,000.00 will receive a 20% reduction in pay, and a number of non-essential positions will be furloughed until further notice, we hope no later than June 30th. 
 
Additionally, Governor Ron Desantis issued a “stay at home” order covering the state of Florida yesterday, which is to go into effect at 12:01 a.m. Friday, April 3, for a period of 30 days. Roswell’s production operations are authorized as essential business under the order (see Executive Order 20-91, available here, which incorporates Miami-Dade County Emergency Order 07-20 authorizing “ee. Factories, manufacturing facilities, bottling plants, or other industrial uses”). We plan to continue production as long as our customer demand and the law will allow, however, we understand that some employees may feel unsafe or uncomfortable working through the stay-at-home period. Accordingly, we would like to open up the opportunity to take unpaid furlough to all employees. If you are interested in taking unpaid furlough, please let your supervisor know. 
 
Unfortunately, the Department of Labor has issued guidelines stating that the new paid leave program announced yesterday under the FFCRA (Families First Coronavirus Response Act) is not available for government-ordered or voluntary business shutdowns, and is limited to those specific qualifying reasons outlined therein. However, furloughed employees may be entitled to expanded unemployment benefits, including an extra $600 per week authorized under the latest federal stimulus package, in addition to regular Florida unemployment benefits. HR will provide more information to furloughed employees.  
 
Thank you for all of your hard work through this crisis. We realize these actions will put economic hardship on all of you and we don’t take these measures lightly. Our goals are to ensure first and foremost that our employees remain safe and well, and to position ourselves to bring each department back to 100% operation as soon as possible in the best interests of our staff and our clients.

APRIL 1, 2020 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

Families First Coronavirus Response Act 
Please see the notice available at https://www.dol.gov/sites/dolgov/files/WHD/posters/FFCRA_Poster_WH1422_Non-Federal.pdf, regarding new paid sick leave and expanded family and medical leave available for specified reasons relating to COVID-19.

MARCH 25, 2020 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

Updated Return-To-Work Requirements
The health and safety of Roswell employees remains Roswell’s highest priority. As official guidance continues to evolve regarding workplace precautions, we are updating our return-to work requirements for employees who are out sick. Out of an abundance of caution, effective immediately, any employee who is out sick will be required to do either of the following prior to returning to work: 
  1. submit to a temperature check and self-certify as follows: (a) they have not experienced any COVID-19 symptoms for at least 7 days; and (b) at least 14 days have passed since any of the COVID-19 symptoms first appeared; or
  2. provide appropriate evidence of clearance from a health care provider. 
Any employee that receives a presumptive or confirmed COVID-19 diagnosis must report the diagnosis immediately to Human Resources, and must provide appropriate evidence of medical clearance prior to returning to work.

MARCH 23, 2020 COVID-19 (CORONAVIRUS) RESPONSE UPDATE

Return-to-Work Requirements
To protect the health and safety of all Roswell employees and in accordance with new guidance issued by the Equal Employment Opportunity Commission (EEOC), effective immediately, any employee who is out sick will be required to do either of the following prior to returning to work: (1) submit to a temperature check and self-certify that they have not experienced any COVID-19 symptoms for at least 24 hours; or (2) provide appropriate evidence of clearance from a health care provider. All medical information will be kept confidential. Any employee that receives a presumptive or confirmed COVID-19 diagnosis must report the diagnosis immediately to Human Resources.

Infectious Disease Response Plan – COVID-19 (Coronavirus)

Due to Roswell Marine’s commitment to employee safety in light of the COVID-19 (coronavirus) outbreak, Roswell is implementing this Infectious Disease Response Plan. Roswell will take proactive steps to protect the workplace in the event of an infectious disease outbreak such as COVID-19. It is the goal of Roswell during any such time period to strive to operate effectively and ensure that all essential services are continuously provided and that employees are safe within the workplace.


Roswell is committed to providing authoritative information about the nature and spread of infectious diseases, including symptoms and signs to watch for, as well as required steps to be taken in the event of an illness or outbreak.


Preventing the Spread of Infection in the Workplace
We ask all employees to cooperate in taking steps to reduce the transmission of infectious disease in the workplace. The best strategies to prevent the spread of COVID-19 remain the most obvious:

  1. Wash your hands often with soap and water for at least 20 seconds, especially after you have been in a public place or after blowing your nose, coughing or sneezing;
  2. If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry.
  3. Avoid touching your eyes, nose and mouth with unwashed hands.
    Avoid close contact with people who are sick.
  4. Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow, and immediately wash your hands.
  5. Discard used tissues in wastebaskets.
  6. Keep work surfaces, telephones, computer equipment and other frequently touched surfaces and office equipment clean. Use only disinfectants registered by the U.S. Environmental Protection Agency (EPA), and follow all directions and safety precautions indicated on the label.

If you need cleaning supplies or sanitizer for your work area, notify your supervisor or HR.


Limiting Travel
All nonessential business travel should be avoided until further notice. Employees who travel as an essential part of their job should consult with management on appropriate actions. Employees should avoid crowded public transportation when possible. Alternative scheduling options, ride-share resources and/or parking assistance will be provided on a case-by-case basis.


Flexible Work Arrangements

To help prevent the spread of infectious disease, Roswell may implement flexible worksites or work hours to increase the physical distance among employees. Employees whose job duties are conducive to working from home but who do not regularly telecommute may be permitted or required to do so temporarily. Employees should be proactive with department managers in preparing for these circumstances to ensure employees have the resources necessary to work remotely.


However, there are some positions at Roswell that require the employee to be physically present in the workplace. These employees are defined as essential personnel. Essential personnel are expected to report to work as scheduled, and may be permitted or required to work different schedules (e.g. staggered shifts) to limit the amount of exposure to other employees.


Time Off and Attendance
Roswell provides paid Flex Time to compensate employees who are unable to work due to illness or other challenges that may prevent an employee from reporting to work during an infectious disease outbreak, for example, the need to care for a sick family member or child if schools or daycares close. Employees will also be permitted to utilize paid Vacation Time if they are impacted by an infectious disease outbreak, and Roswell may extend additional paid time off on a case-by-case basis. Such Vacation Time requests will not require 30 days advance notice.


Staying Home When Sick
During an infectious disease outbreak, it is critical that employees do not report to work while they are ill and/or experiencing the symptoms of the infectious disease. Follow guidance provided by your personal healthcare provider and/or the CDC or other governmental health authorities. Symptoms of COVID-19 include:

  • fever (100° F, 37.8° C),
  • cough
  • shortness of breath

If you develop any of the above symptoms, stay home, notify your supervisor and contact your healthcare provider immediately. Do not return to work until you are free of fever, signs of a fever, or any other symptoms for at least 24 hours.


Identifying and Isolating Sick People
Prompt identification and isolation of potentially infectious individuals is a critical step in protecting workers, customers, visitors, and others at our worksite. If you observe any employee showing signs or symptoms of COVID-19, you must immediately report your observations to a manager. Anyone showing signs or symptoms of COVID-19 will be asked to wear a face mask and must be immediately moved to an isolated location away from other workers until s/he can be removed from the worksite.


Confidentiality of Medical Information
Our policy is to treat any medical information as a confidential medical record. In furtherance of this policy, any disclosure of medical information is in limited circumstances with supervisors, managers, first aid and safety personnel, and government officials as permitted by law. However, if we are directed by government officials to release certain medical information, for example, in order to protect the health of other employees, we will comply with such directions.


Social Distancing Guidelines
Effective immediately, employees should begin practicing social distancing strategies.


During the workday, employees will be requested to:

  1. Avoid meeting people face-to-face. Employees are encouraged to use the telephone, online conferencing, e-mail or instant messaging to conduct business as much as possible, even when participants are in the same building.
  2. If a face-to-face meeting is unavoidable, minimize the meeting time, choose a large meeting room and sit at least 6 feet (2 meters) from each other if possible; avoid person-to-person contact such as shaking hands.
  3. Avoid any unnecessary travel and cancel or postpone nonessential meetings, gatherings, workshops and training sessions.
  4. Do not congregate in work rooms, pantries, copier rooms or other areas where people socialize.
  5. Eat at your work station or away from others (avoid lunchrooms and crowded restaurants).
  6. Encourage coworkers and others to request information and orders via phone and e-mail in order to minimize person-to-person contact. Have the orders, materials and information ready for fast pick-up or delivery.

Outside activities

  1. Employees are encouraged to the extent possible to:
  2. Avoid public transportation (walk, cycle, drive a car) or go early or late to avoid rush-hour crowding on public transportation.

Avoid recreational or other leisure classes, meetings, activities, etc., where employees might come into contact with contagious people.


Emergency Communications
Roswell’s HR Department will be the central point of contact to provide guidance and assist you with any questions related to Roswell’s response to an infectious disease outbreak. For questions related to your department, contact your supervisor. During business hours, you may contact HR or your supervisor by dialing Roswell’s mainline, 321-638-1331 and asking to be connected.


Roswell will use www.roswellmarine.com/emergency to post emergency notifications, and will send out text message notifications to all employees if and when there are any emergency updates. Please be sure HR has your current phone number and service provider information in order to receive text notifications.


Additional Information and Resources
If you would like more information about coronavirus/COVID-19, please consult the Centers for Disease Control and Prevention (CDC), the World Health Organization (WHO), the Florida Department of Health, or your local health authority.


If you have a medical question, please contact your primary care physician, urgent care facility, or you may want to consider telemedicine options.